Purchasing

Vendor Bidder's Application

Doing Business with Pittsylvania County

The following information is intended as a guide only. Specific instructions are available for each purchase. Central Purchasing is located on the top floor of the Moses Building, 21 N. Main St., Chatham, Virginia. Office hours are from 8:00 a.m. to 5:oo p.m., Monday through Friday.

Pittsylvania County has a centralized purchasing operation. All purchases shall go the Central Purchasing Department. All vendors will be afforded an equal opportunity to quote and compete in all areas.
 

The Pittsylvania County Department of Central Purchasing is responsible for procuring products and services for all County departments.  Following the Pittsylvania County Central Purchasing Ordinance and the Virginia Public Procurement Act, along with input from the user department, the Department of Central Purchasing will request phone or written quotes.  Sealed bids are requested for purchases that are expected to exceed $10,000.

Personnel

Last: Meeks

First: Donna

Title: Purchasing Manager

Number: 434-432-7744

Email: mailto:Donna.Meeks@pittgov.org

Last: Wyatt

First: Robbin

Title: Purchasing Clerk

Number: 434-432-7745

Email: mailto:Robbin.Wyatt@pittgov.org

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Vendor Bidder's List

A list of vendors is maintained based on specific products or services. Vendors who wish to sell a product or service to Pittsylvania County are asked to complete a vendor bidder's application. Applications are available in the Central Purchasing Department, 21 N. Main Street, Chatham, Virginia, or may be submitted on line by clicking on the "Vendor Application" button located on the left side of this screen. Applications may be faxed to (434) 432-7746. Vendors on the list will be contacted when the County needs the product or service they provide. If a vendor does not respond to three (3) consecutive bid invitations, their name is removed from the bidder's list.

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Types of Solicitations

0 - $1,000 - the Central Purchasing Department will typically seek phone or written quotes; however, purchases may be made without quotes if any of the following apply:

the cost of the item (s) to be purchased is the lowest of the supplier's current price lists on file.

that it is known that all competitors have the same price for the items to be purchased.

that the purchase is on a previous bid or quotation or a part thereof obtained within six (6) months prior to the proposed purchase.

$1,000 - $10,000 - all purchases are made in the open market. The Central Purchasing Department will seek written or phone quotes from prospective vendors. A minimum of two (2) vendors is required, if available, but three (3) or more is preferred.

Over $10,000 - formal sealed bids. The Central Purchasing Department shall solicit sealed bids from prospective bidders by sending them copies of bid specifications and bid forms. The bid documents are posted on a bulletin board located in the hallway of the Top Floor, Moses Building, 21 N. Main St., Chatham, Virginia 24531. Bids are also advertised in the local newspaper (s) at least 5 calendar days before the final date for submitting bids.

All current bids are posted on line as they become available and may be viewed by clicking on the "Current Bids" button located on the left side of this screen.

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Surplus Disposal

It is also the responsibility of the Central Purchasing Department to dispose of all surplus property. The Central Purchasing Department, with the approval of the Pittsylvania County Board of Supervisors, will offer the surplus goods for sale to the General Public either by sealed bid or public auction.

Pittsylvania County, Virginia

Open Invitation to Bid and RFP Listing 

For information concerning an invitation to bid or a request for proposal, you may visit the Central Purchasing Department at 21 N. Main Street, Moses Building, Chatham, Virginia 24531 or call our office at (434) 432-7744.  You may also request information by e-mail by clicking on the link below:

 Donna Meeks